Displaying Your Art
Below are rules, guidelines and suggestions for placing your barcodes, Art Gallery bid sheets, Print Shop piece ids (if needed) and artist contact information on all of your artwork being checked into the Art Show. Please read through them and feel free to contact the Art Show Directors if you have any questions or concerns about displaying your artwork.
Please remember that all artwork checked into the Show must be finished.
- Gluing your artwork together or adding a few extra paint strokes to your masterpiece while setting up your display is not acceptable!
Every piece of artwork submitted to the Dragon Con Art Show - whether for the 2-D Gallery, a 3-D table, Floorspace or the Print Shop and whether for sale or display only - MUST have a Dragon Con 2018 issued barcode directly attached to the piece and an accompanying Art Gallery bid sheet or Print Shop piece id sheet as well as the artist's contact information. DO NOT use barcodes from previous years if you are a returning artist that has passed Jury and been placed on the floor. DO NOT use a barcode assigned to a specific art item (piece id) on a different art item just because it sells for the same price. ONLY use the current year barcodes sent to you by the Art Show Directors and attach them correctly based on your control sheets. Failure to follow these guidelines may result in the applicant not being accepted into the Art Show onsite day of check-in.
- These labels are generated from both of the two types of online control sheets we receive from the artists and after we have inputted them into our onsite inventory software. The barcodes are used to scan for a specific price on one of the two different types of control sheets the Art Show uses during the Convention. These barcodes will match either the Quick Sale prices on the Art Gallery control sheets or the Print prices for each title on the Print Shop control sheets which are determined by the artist. We will use the barcodes onsite to increase efficiency during the Show and to help cut down on human error through repetitive hand entries. The Directors will then print the barcodes out onto Avery labels and mail them to all artists (attending and mail-in) to attach directly to the corresponding pieces of artwork (Art Gallery and Print Shop).
It is a requirement that you MUST use the barcodes sent to you from the Dragon Con Art Show for identifying all of the artwork you check into the Show. Please attach them to the back bottom right hand corner of each piece of artwork (2-D).
- No other barcode stickers from other Art Shows are allowed on the artwork.
Please use only the current barcode for this year.
- Barcodes issued in previous years will not contain valid information for the 2018 Art Show.
While the Avery label containing the barcode is not overly sticky, some artists feel it may damage their artwork. Here are some suggestions to prevent that:
- For 2-D artwork, you can put a piece of blue painter's tape on the back of the frame or piece first and then put the barcode label on top of that to prevent any marring.
- For 3-D artwork, you can attach the barcode to the bottom of the piece, to a piece of paper cut to size or to a business card. Attach the paper or business card to the piece with a piece of strong string.
- Be careful not to hole punch through the barcode!!
- For all prints in the Print Shop, we highly recommend your artwork be matted and/or cardboard backed and placed in some type of plastic cover or sleeve. Then put the barcode label on the back bottom right hand corner of the plastic.
Please do not modify the barcodes in any way as this may make them unusable.
- These sheets are generated from the online Art Gallery control sheets filled out by the artists. They are to be used only on the artwork checked into the Art Gallery (2-D and 3-D) and not the artwork checked into the Print Shop (prints only). Please see the Print Shop piece id section below for more information about piece ids.
All artists (attending and mail-in) are required to create, printout and verify their own bid sheets using the online system for all artwork checked into the Show for the Art Gallery department.
Please be sure that all of the fields are filled out on the bid sheet after you have printed them out.
- If there are any blank fields on the bid sheet (other than the blanks for bidding), it will invalidate that piece of artwork from being sold. Please verify that all of the information you input into the various fields is correct and complete.
If you put a "limited edition" print into the Art Gallery, you will still use an Art Gallery bid sheet, but in the "medium" field record the medium of the original and add the word "Print" in bold letters in the "Title" field. You must annotate why the print is unique. It is important that customers know exactly what they are purchasing.
- For more detailed information about putting "limited edition" prints into the Art Gallery, please refer to the 'Departments' tab under Art Gallery.
Please make sure that you adhere the bid sheet securely to each piece of artwork before you get to Show or before you mail-in the artwork to the office. The bid sheets must not easily come off and yet not be so hard to remove as to prevent a buyer from removing it after they have purchased the artwork.
- We recommend using blue painter's tape to attach the bid sheets to the artwork. It adheres well and can easily be removed with little or no effort.
- Please attach the bid sheet to the back of the artwork with the writing facing outward toward the viewer so they can read it and make a bid if they wish (2-D artwork).
When planning your pegboard display, be sure to allow enough room for the bid sheets in addition to the artwork so viewers can get access to make a bid on the piece.
- The bid sheets are four by six inches and should be attached directly to the right, left or bottom edge or framework of each piece of artwork on the display.
- The bid sheets should be displayed in such a way as to be very clear as to which piece of artwork a customer will be bidding on.
When attaching bid sheets to 3-D artwork, you may have to be a little more creative on placement of the sheets. If the artwork is being displayed on a 3-D table, try to attach the bid sheet to the base of the piece while still allowing the sheet to lay flat on the table so the viewers can make bids on the piece. If the artwork is displayed in a floorspace, then again try to allow for the viewers to make bids on the piece. We realize this can be a challange, so please feel free to contact the Art Show Directors if you have any questions or concerns about attaching bid sheets to your 3-D artwork.
- Please check with the Art Show Directors if you believe it is not possible to attach the bid sheet directly to the piece itself (such as with some unusually shaped or large scale 3-D artwork). You will be given instructions on what to do at that point.
Please do not modify the bid sheets you print out in any way as this may make them unusable and require replacing. If this is discovered when you get to the Show, it will severly slowdown your check-in process as we generate new bid sheets for you onsite.
- These sheets are generated from the online Print Shop control sheets filled out by the artists. They are to be used only on the artwork (prints only) checked into the Print Shop.
All artists (attending and mail-in) are required to create, printout and verify their own piece ids using the online system for all artwork checked into the Show for the Print Shop department.
Please be sure that all of the fields are filled out on the piece id sheet after you have printed them out.
- If there are any blank fields on the piece id sheet, it will invalidate that piece of artwork from being sold. Please verify that all of the information you input into the various fields is correct and complete.
Please make sure that you adhere the piece id sheet securely to each piece of artwork before you get to Show or before you mail-in the artwork to the office. The piece id sheets must not easily come off and yet not be so hard to remove as to prevent a buyer from removing it after they have purchased the artwork.
- We recommend using blue painter's tape to attach the piece id sheets to the artwork. It adheres well and can easily be removed with little or no effort. You can also try printing the piece ids (14 piece ids per each 8.5" x 11" sized paper) on Avery #5162 or #8162 labels for ease of application to the artwork. Either of these choices work well for piece id placement on the artwork. For more detailed information about printing piece ids on Avery labels, please refer to the Filling Out Control and Bid Sheets tab and click on the Print Shop Forms section.
- For all prints in the Print Shop, we highly recommend your artwork be matted and/or cardboard backed and placed in some type of plastic cover or sleeve. Then put the piece id on the back bottom right hand corner of the plastic near the barcode.
Please do not modify the piece id sheets you print out in any way as this may make them unusable and require replacing. If this is discovered when you get to the Show, it will severly slowdown your check-in process as we generate new piece id sheets for you onsite.
All artists and/or agents must hang or place their own artwork in the Art Gallery and Print Shop (if purchased) before they check-in.
The Art Show will supply the artists and/or agents with hanging equipment for their artwork in the Art Gallery. This will consist of j-type hooks for the pegboard and bulldog clips (binder clips) for unframed matted artwork.
Artists and/or agents must attach a strong hanging device (such as wire) to the back of any artwork piece which is intended to be hung and is too large to be secured with a bulldog clip.
All information must be accurately labeled on the artwork piece.
The barcode, bid sheet, piece id (if Print Shop has been purchased) and the artist's contact information (a business card will do) must be attached to each artwork piece and/or print checked into the Art Show.
All 2-D artwork (hanging space on the gallery floor) should be matted, mounted, or framed.
With all 2-D artwork displayed in the Print Shop, it is highly recommend that it be matted and/or cardboard backed and placed in some type of plastic cover or sleeve.
All framed artwork must be ready to hang when you get to the Show. Please do not try to assemble or attach hanging devices to your artwork while setting up your display.
Artwork cannot be displayed in such a manner as to interfere with the flow of traffic.
Artwork pieces should not be placed over the edge of a table or beyond the side edges of the pegboard panels as they may be damaged by passing attendees.
Artwork displayed on the pegboard panels may hang below the bottom of the panel provided the following conditions are met:
- The artwork pieces should not infringe on the display space of the artist on the other side of the panel.
- The reverse side of any low-hanging pieces should be neat and not show any visible art. Anything on the back of your low-hanging item(s) may distract from the presentation of your neighbor.
While the tables will be draped, many artists like to use a table cloth, drapery or other decorative materials to work with the display of their artwork. This is permitted provided the following conditions are met:
- The chosen material should be firmly secured to the table, pegboard panels or bay during the set-up of the Show, so as not to come loose during the course of the Labor Day weekend.
- In the case of the pegboard panels or bays, the chosen material cannot go below the bottom of any panel due to children running through the bays and grabbing the material for fun. This has resuted in artwork falling off the panels and either damaging the piece, injuring the child or both in past.
- Also, in the case of the pegboard panels or bays, the chosen material cannot infringe upon or interfere with the hanging of artwork pieces for any artist's display space on the other side of any of the panels you are decorating.
Artwork pieces CANNOT be placed on the floor unless previously approved by the Art Show Directors.
- Pieces which receive approval to be set on the floor should be displayed in such a manner as to prevent customers from stepping or tripping on the artwork pieces and either damaging the artwork or hurting themselves.
- If your artwork is deemed a high traffic item by the Directors, then the Art Show may provide stanchions to help keep attendees off your artwork, provided that both the stanchions and the artwork on display fit inside your assigned area.
- Any artwork pieces placed on the floor must still have appropriate barcodes attached and bid sheets either attached or prominently displayed and obviously associated with that artwork piece.
For those artists who were approved for mail-in, your artwork must include a diagram of how the pieces are to be displayed in the space request(s).
Artwork that is small scale in nature, which is displayed in the Art Gallery or Print Shop, can be easier to pocket through theft than larger artwork or prints. While our incident of theft during the Show is extremely low and we make every effort to cut down on this sort of thing with our internal security and onsite police officers, it can still happen. We realize it can be a challenge to protect these items, but every artist and/or agent needs to plan accordingly to secure smaller items in the Art Gallery and Print Shop while still following our guidelines for placement of barcodes, bid sheets, piece ids and artist contact information. You are welcome to contact the Art Show Directors if you have any questions or concerns about securing small scale artwork or attaching Art Show paperwork to these items.
Some examples of small scale artwork is jewelry, sculpture, miniatures of all kinds, bookmarks, buttons, postcards, etc. Items of this kind are often targeted and extra precaution should be taken to protect them. Some requirements and recommendations are as follows:
- Any small scale artwork on the Art Gallery floor like jewelry or miniatures need to be displayed in a closed lockable display case (usually used with a 3-D table space request).
- A key to the case must be given to the Art Show Directors at check-in so during the Convention they may assist customers with purchases of any Art Gallery items.
- If you do bring a closed lockable display case, please be aware that you CANNOT put both Art Gallery items and Artist Bazaar table or Artist Booth items together in the same case. Only artwork that has been checked into the Show can be placed in the case.
- Any small scale artwork placed on panels, in the bays or in the Print Shop without a closed lockable display case must be securely fastened to the pegboard panels or some other secure means before we open. Though many artists in the past have displayed small scale artwork on the panels or in the bays, it is not recommended as securing these items to the panels can prove very difficult. The Art Show does not supply artists and/or agents with equipment or hardware to secure these items during the Convention.
Some examples of attaching Art Show paperwork to small scale artwork is as follows:
- In most situations with cases on 3-D tables, attaching a business card with the barcode on the other side to the small scale artwork in the case works well. You can attach the business card to the items using a strong piece of string. Be careful not to hole punch through the barcode!! You should also include the title of the item below the barcode to help the customer clarify which item goes with which bid sheet. Make sure the barcodes and title are facing up to make matching them to the bid sheets easier.
- You should now place the bid sheets for your small scale artwork (one for each piece) outside the closed case using blue painter's tape to secure them to the table top. Please make sure that the bid sheets match up to the items in the case so the customers knows exactly what they are bidding on.
- Any small scale artwork placed on panels or in the bays should have the barcode, artist contact information and the bid sheet attached to them similiarly as you would for any 2-D artwork. Please remember to securely fasten these items to the pegboard panels.
- Any small scale artwork placed in the Print Shop should have the barcode, artist contact information and the piece id sheet attached to them similiarly as you would for any 2-D artwork. Please remember to securely fasten these items to the Print Shop gridwall or tables.
- When attaching any bid sheet, piece id or business card to your artwork, panels, bays or tables unless otherwise noted, we highly recommend using blue painter's tape. It is a great product that holds securely, but not so securely that the customer cannot remove it easily after they purchase something from the Show. As always, please feel free to contact the Art Show Directors with any questions or concerns about securing small scale artwork or attaching Art Show paperwork to these items.
Remember - It is the responsibility of the artists and/or the agents presenting small scale artwork at the Show to provide their own appropriate securing means to protect these items.